The Esports World Cup 2025 brought together thousands of competitors, spectators and international audiences across multiple venues in Riyadh. Behind the spectacle was an operation involving numerous specialist suppliers, technical disciplines and simultaneous venue builds, all requiring careful coordination to deliver a seamless live experience.

Working alongside Vanguard, Evolution provided the technical oversight, production management and creative design expertise that ensured every discipline operated to a consistent standard. From electrical and AV assurance through to scenic oversight, production coordination and event-wide design, our teams helped transform multiple independent workstreams into one unified event.

The Challenge

Delivering an event of this scale required far more than managing individual suppliers. With AV contractors, scenic builders, caterers, activation teams and technical specialists working across multiple venues simultaneously, maintaining consistency, safety and quality became the project's greatest challenge.

Every installation required verification that the correct equipment had been specified, installed safely and delivered in accordance with broadcast standards. Electrical infrastructure, structural installations, rigging, LED systems, scenic construction and production logistics all needed to work together without compromise.

At the same time, the event's visual identity had to remain consistent across every venue, from the opening ceremony through to supporting environments and audience touchpoints.

The Solution

Working alongside Vanguard, Evolution provided the technical oversight, production management and creative support that unified delivery across the Esports World Cup 2025.

Our teams coordinated multiple suppliers across several venues, ensuring electrical, AV, scenic and structural installations were delivered safely, correctly and to a consistent standard. Production managers maintained alignment across parallel workstreams, while our in-house creative team developed the event's 2D graphics and 3D design for the opening ceremony and supporting venue environments.

By combining technical assurance with coordinated production and creative design, Evolution helped deliver a seamless, broadcast-ready event at international scale.

Delivery Highlights

• Multi-disciplinary technical assurance across electrical, AV, scenic and structural installations.
• Electrical load verification, power distribution planning and generator coordination.
• Broadcast-standard AV assurance covering equipment, rigging, lighting and audio systems.
• Scenic oversight including carpentry, LED integration, scaffolding and ballast verification.
• Central production management coordinating suppliers across multiple venues.
• 2D event graphics delivered across the live event lifecycle.
• 3D design for the opening ceremony and supporting venue environments.
• Integrated delivery alongside Vanguard throughout the wider event operation.

The Outcome

The Esports World Cup 2025 successfully delivered one of the world's most ambitious esports productions through careful planning, coordinated technical oversight and collaborative delivery.

Working alongside Vanguard, Evolution ensured that multiple venues, suppliers and technical disciplines operated as one cohesive event. From technical assurance and production management to creative design, our teams maintained the quality, safety and consistency required for a live international broadcast watched by audiences around the world.

The project demonstrates Evolution's ability to integrate seamlessly within large-scale delivery teams, providing specialist expertise that supports complex, high-profile events from planning through to live operations.

Project Ecosystem

Evolution Site Services:

Electrical assurance including supplier load verification, building power coordination, generator support and installation compliance.

Evolution Technical:

Broadcast and AV assurance covering equipment verification, rigging, lighting, audio systems and technical compliance.

Evolution Scenic:

Scenic oversight across carpentry, LED installations, scaffolding, structural elements and supplier quality assurance.

Evolution Production:

Overall production management coordinating disciplines, schedules and supplier integration across multiple venues.

Evolution Creative:

Event-wide 2D graphics together with 3D design for the opening ceremony and supporting venue environments.

Vanguard:

Lead delivery partner responsible for overall event operations, venue management, technical infrastructure, broadcast integration, festival production, logistics and operational planning, with Evolution providing specialist technical, production and creative support.

For the second consecutive year, Evolution delivered the CyTaka World Cyber Championship in Dubai, bringing coders from around the world together for a live hacking competition with cash prizes of up to US$100,000.

The defining challenge was the timeline. Evolution was awarded the project one week before the event, with the physical build completed in less than a day. The delivery approach therefore needed to focus on the essential elements that would make the competition feel credible, energetic and ready for live participation despite the compressed schedule.

Rather than allowing the limited timeframe to compromise the experience, Evolution structured the project around rapid decision-making, coordinated stakeholder management and efficient onsite execution, creating a competition environment that was ready for participants, judges and live audiences.

The Challenge

A global competition of this scale required the physical environment to reflect the precision and intensity of the challenge itself. Participants needed a setting that matched the significance of the competition, while the client required confidence that every operational dependency could be coordinated within a matter of days rather than weeks.

With less than 24 hours available for the build, the delivery process allowed minimal margin for sequencing errors, delayed procurement or unclear responsibilities between teams. Every decision needed to support rapid execution while protecting the quality of the final experience.

The Solution

Evolution established a dedicated project and production management structure to create a clear decision-making process from appointment through to show day. Concepts were assessed against the available time, resources and technical requirements, ensuring only achievable solutions progressed into production.

Stakeholder coordination focused on rapid approvals, clear ownership and a sequenced build plan that enabled the venue transformation to be completed in under a day. Logistics and production planning became part of the creative approach, ensuring every element arrived, was installed and operated in the correct sequence.

The completed environment gave the live hacker competition a dynamic and professional setting without revealing the compressed delivery timeline behind it. Evolution then managed the event through live operations, maintaining continuity from final preparations through to competition delivery.

Delivery Highlights

• Second consecutive CyTaka World Cyber Championship delivered by Evolution.
• Global live-hacking competition with prizes of up to US$100,000.
• Project awarded one week before the event date.
• Venue build completed in less than 24 hours.
• Dedicated project and production management.
• Rapid concept development within confirmed time and resource constraints.
• Integrated stakeholder, logistics and live-event coordination.

Outcome

The completed environment carried the energy and credibility of a global competition without revealing the compressed delivery timeline behind it. Participants and attendees experienced a fully resolved live event rather than a compromise created by limited preparation time.

The success of the project came from focused decision-making and disciplined production management, concentrating time and resources on the elements that most influenced competition readiness, participant confidence and the quality of the live experience.

Project Ecosystem

Client:

M E Premier Event Organizers LLC

Evolution Events: Led fast-track concept development, project and production management, stakeholder coordination, logistics, venue readiness and live competition delivery.

Additional Project Support:

Evolution Furniture - Evolution Scenic - Evolution Technical